An EU funding consultancy came to us 2 weeks before a high-stakes EIC deadline. We built a full RAG system, Chrome extension, and collaborative AI workflow — and delivered the complete application with 3 days to spare.
The EIC Accelerator is one of Europe's most competitive funding programs. Typical preparation takes 4–8 weeks, requires deep program knowledge, and demands perfect alignment across technical, financial, and commercial sections.
The Ukrainian Deep-Tech program deadline left almost no time. Normal prep timeline: 4–8 weeks of intensive work.
EIC evaluation criteria, scoring rubrics, and program requirements span hundreds of documents. No team can read it all in time.
Bulgaria–Ukraine team working across time zones. Real-time collaboration on shared Google Docs was critical and chaotic.
The application needed to tell a compelling technology readiness story for thermokinetical hydrogen production — a niche, complex domain.
We didn't just use AI to write — we built an infrastructure that made the entire team smarter about EIC requirements instantly.
We ingested 88+ EIC program documents into NotebookLM — evaluation guides, scoring rubrics, past winning applications, program FAQ, and business plan templates. The system became the team's always-on EIC expert.
A custom Chrome extension synced Google Docs changes in real-time to the RAG system. Every section edit was immediately available to the AI for cross-document consistency checks and scoring alignment analysis.
A custom AI persona was trained as an EIC Accelerator evaluator — it could score sections against official criteria, identify gaps, suggest improvements, and validate commercial/technical alignment in real time.
The entire distributed team — technical leads, business analysts, and writers — worked simultaneously on different sections with live AI feedback. No bottlenecks. No waiting for one person to finish before the next starts.
From first briefing call to final submission-ready document — here's how 4 working days actually looked.
What typically takes a team of specialists 4–8 weeks was done in 4 days — with higher precision and full EIC alignment.
All sections: Innovation, Impact, Business Plan, Financial Model — submission-ready in 4 days.
Each section scored and optimized against official EIC evaluation criteria before submission.
The client keeps the knowledge base — ready for future applications, amendments, or interviews.
The consultancy now uses this system for every new application — reducing prep time permanently.
Application structured for full grant-only ask — no equity, no loan — with TRL roadmap supporting the amount.
Delivered with review time to spare — unheard of at this application complexity level.
Scale your capacity. Handle more clients without hiring more consultants. Deliver faster with higher accuracy.
Apply for EIC, Horizon Europe, or national grants without a dedicated grant writer. Your team stays focused on the tech.
Institutionalize your grant knowledge. Build a RAG system across past applications, feedback reports, and evaluation templates.
Whether it's EIC, Horizon Europe, or a national grant program — we can build the same system for your team. From RAG setup to collaborative AI workflow, in days — not weeks.